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14. Assessment Briefing to Candidate - BICSc

Fri 24 Apr 2015 05:58:00 PM EEST

At the beginning of any BICSc assessment, it is the responsibility of the Licenced Assessor to provide the candidate with clear instructions as to what is expected of them during the assessment.

This bulletin provides Licenced Assessors guidance as to the key points, which should be considered when providing that initial briefing to the candidate.
The briefing should be said in a clear, relaxed and with a controlled tone. The candidate may be nervous and by delivering the briefing in confusing or an overly authoritative manner, this may make the candidate unnecessarily anxious.

The briefing should not include the pass mark or the recommended timings. This too, may put the candidate under unnecessary pressure.

The briefing should help to keep the candidate calm and relaxed. If the candidate is overly nervous, this may result in the candidate failing the assessment, which of course, is something that we want to avoid.

To ensure the briefing is understood, the Assessor may want to consider using a script or notes. In time Assessors will become more experienced in providing an Assessment Briefing; however be assured that even the most experienced Assessors still refer to a script or notes. Remember to ask your candidate whether they have understood your instructions. They may not have understood and you may need to revise your instructions or provide further clarification.

Each briefing should consist of the following points:

- Greeting/Introduction - This may be unnecessary if a greeting has been made already or if you are known to the candidate
- Confirmation of the name of the Assessment -there should be no confusion over what Assessment is required of them
- Confirmation of the work area -there should be no confusion as to where their equipment can be found and the area to be cleaned (if applicable – MU1 and MU2 does not require the candidate to clean an area)
- Explain to the candidate that an Assessor is unable to provide any assistance to them during the assessment- this may assist the Candidate and Assessor. It may reduce the number of questions to be asked at the end of the assessment. There is no formal requirement for the candidate to speak at all during the assessment. If the candidate chooses to remain silent this is also permissible, however they should indicate to the Assessor that they have covered the necessary safety points, e.g. “I have checked the PAT label” otherwise this may not be apparent to the Assessor.
- Encourage the candidate to talk during the assessment- this may assist the Candidate and Assessor. It may reduce the number of questions to be asked at the end of the assessment. There is no formal requirement for the candidate to speak at all during the assessment. If the candidate chooses to remain silent this is also permissible, however they should indicate to the Assessor that they have covered the necessary safety points, e.g. “I have checked the PAT label” otherwise this may not be apparent to the Assessor.
- The assessment will be stopped if it is in breach of any the Principle Points of Criteria- The Assessor may wish to adapt the wording in a way which would result in the candidate understanding the ‘Principle’ points. For example: safe use of equipment and materials with reference to self and personnel, may be better explained by saying something similar to, ‘I will stop the assessment, if you put yourself or others at risk
- Ask the candidate whether they have any questions- Your explanation may be clear to you, or it may have been understood by others in the past; however it may not be understood by all. You may wish to consider whether the candidate is ready for the Assessment if too many questions are asked.
- Ask the candidate whether they are ready to begin- Once the candidate has acknowledged they are ready to begin, the Assessor should be in position to start scoring the candidate’s actions and respond accordingly.
- Inform the candidate they must notify the Assessor they are finished- Once the candidate has acknowledged they are ready to begin, the Assessor should be in position to start scoring the candidate’s actions and respond accordingly.
- Inform the candidate they must notify the Assessor they are finished- Once the candidate has acknowledged they are ready to begin, the Assessor should be in position to start scoring the candidate’s actions and respond accordingly.
In addition to the above points, the CPSS Mandatory Units may require the Assessor to prepare an Assessment Briefing with additional detail. For example:

MU1 – Please refer to Assessor Bulletin 5 which explains the requirement for the Assessor to provide the candidates with a minimum of 3 scenarios for them to prepare chemical solutions for.

MU2 – Will require the Assessor to ask the candidate to select, check and demonstrate the safe assembly of an item of equipment, chosen by the Assessor, which may be determined by an organisational policy

MU3 – Will require the Assessor to ask the candidate to find a specific number of hazards within a storage area and for them to make safe. (These hazards should be in controlled environment and should not put the candidate and others in any immediate danger!)

If you are unsure how best to prepare an Assessment Briefing and would like some assistance, please contact your verifier, who should be able to provide you with some examples.

Authorised by
Matt Dean
Verification Team Leader

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